MIS Unit 1 Notes

MIS: DEFINATION  

  • The system which provides information for decision making in an organization.
  • It is also known as Information System, Information & decision system, Computer based information system.
  • The system which support decision making function in org.
  • In every org. time goes in data collection, processing, documenting & communicating the people.
  • MIS plays a role of information generation, communication.

DATA, INFORMATION & SYSTEM 

Generating Information:

  • Computer-based ISs take data as raw material, process it, and produce information as output.gi

Examples:

Data : Thermometer readings of temperature taken every hour:    16.0, 17.0, 16.0, 18.5, 17.0,15.5….

Information : today’s high: 18.5

today’s low: 15.5

What Is a System?

System: A set of components that work together to achieve a common goal

Subsystem: One part of a system where the products of more than one system are combined to reach an ultimate goal

Closed system: Stand-alone system that has no contact with other systems

Open system: System that interfaces with other systems

System Elements Goal
Inputs Processing
elements
Outputs
Movie Actors, director, staff, sets, equipment Filming, editing, special effects, distribution Finished film delivered to movie studio Entertaining movie, film awards, profits

mis2

mis3

 

Role Of MIS

  • Role of MIS can be compared to the role of heart in the body.
  • MIS satisfies the needs through variety of systems such as Query system, Analysis system, Modelling Systems, & Decision Support System.
  • MIS plays a role of information generation, communication.
  • It helps in the process of decision making.
  • It is supported by the use of mgt. tools of planning & control

Impact Of MIS

  • MIS plays very important role.
  • It creates impact on organization’s functions, performance, & product.
  • With good MIS support, the mgt. of marketing, finance, production becomes more efficient.
  • Time required is very less.
  • The tracking & monitoring of functional targets becomes easy.

MIS & The User

  • Every person in organization is user of MIS.
  • The people in organization operate at all levels in the hierarchy.
  • A typical user is a clerk, an assistant, an officer, an executive or a manager.
  • Each of them has specific task & a role to play in the mgt of business.
  • MIS has to satisfy the needs of all the person.

MIS: Concept

  • MIS is necessity of all the organization.
  • To process data from org. & present it in the form of reports.
  • The information is a product of analysis of data.
  • System should present information in such a form & format that it creates an impact on its user.
  • Some modifications & sort of selective approach is necessary.
  • The norm for an exception is necessary.

misconcept

 

misphysical view

 

A Support To The Management 

  • Mgt process is executed through a variety of decision taken at each step of planning, organizing, staffing, directing, coordinating and control.
  • MIS aids decision making.
  • Objective of MIS is to provide information for decision support.
  • Business goals are achieved in most efficient manner.
  • Decision making is not restricted to a particular level.

 

Steps in mgt. Decision
Planning Selection from various alternatives
Organization Selection of goals, people, resources, method & authority.
Staffing Providing proper manpower
Directing Choosing methods of directing the efforts in the organization.
Coordinating Choice of the tools & techniques for optimum result.
Controlling Selection of exception conditions & providing the decision guidance.

 

Characteristics Of Valuable Information 

  • Accurate,
  • Complete,
  • Economical,
  • Flexible,
  • Reliable,
  • Relevant,
  • Simple,
  • Timely
  • Verifiable,
  • Accessible,
  • Secure.

 

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